> ## Documentation Index
> Fetch the complete documentation index at: https://docs.roxom.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Legal documents date audit report
> Structured review of effective dates, expiration dates, and renewal terms across all legal documents in the /legal directory.
This report summarizes the date-related findings for all 17 MDX documents in the `/legal` directory. The audit date is **April 22, 2026**.
## Summary table
| # | Document | Effective date | Expiration / end date | Renewal terms | Status |
| -- | ---------------------------------------------------------------------------------------------- | ----------------- | ---------------------------------------------------------------- | ------------------------------------------------- | ----------------------------------- |
| 1 | [Terms & Conditions - General Operation](/legal/terms-and-conditions) | January 1, 2026 | None specified | None | **Active** |
| 2 | [Terms & Conditions - Partner Program](/legal/terms-and-conditions-partner-program) | October 7, 2025 | None specified | Binding on acceptance; may be updated at any time | **Active** |
| 3 | [Terms & Conditions - Referral Program](/legal/terms-and-conditions-referral-program) | December 9, 2025 | None specified | May be amended/terminated at any time | **Active** |
| 4 | [Terms & Conditions - Trading Program](/legal/terms-and-conditions-trading-program) | November 25, 2025 | 1 year from each trader's Program Communication date | Roxom may extend or renew at discretion | **Active** (per-participant expiry) |
| 5 | [Terms & Conditions - Zero Trading Fees](/legal/terms-and-conditions-zero-trading-fees) | December 24, 2025 | January 15, 2026 | None | **Expired** |
| 6 | [Terms & Conditions - One Click Trade Hunt](/legal/terms-and-conditions-one-click-trade) | February 11, 2026 | February 18, 2026 | None | **Expired** |
| 7 | [Terms & Conditions - First Trade Boost](/legal/terms-and-conditions-first-trade-boost) | February 18, 2026 | March 3, 2026 | None | **Expired** |
| 8 | [Terms & Conditions - Inner Circle Program](/legal/terms-and-conditions-inner-circle-program) | February 25, 2026 | 12-month maintenance period per cohort (from each Snapshot Date) | None | **Active** (cohort-dependent) |
| 9 | [Terms & Conditions - Auto Earn (BTC Earn)](/legal/terms-and-conditions-btc-earn) | January 1, 2026 | None specified | May be amended at any time | **Active** |
| 10 | [Terms & Conditions - Auto-Earn Boost](/legal/terms-and-conditions-auto-earn-boost) | February 10, 2026 | April 30, 2026 | May be extended at Roxom's discretion | **Expiring soon** (8 days) |
| 11 | [Terms & Conditions - OTC Services](/legal/terms-and-conditions-otc-services) | March 27, 2026 | None specified | May be amended at any time | **Active** |
| 12 | [OTC Terms of Service - Roxom Securities](/legal/securities/terms-and-conditions-otc-services) | March 27, 2026 | None specified | May be amended at any time | **Active** |
| 13 | [Privacy Policy](/legal/privacy-policy) | October 7, 2025 | None specified | Annual review required (per section 11) | **Active** (annual review due) |
| 14 | [Risk Notice](/legal/risk-notice) | February 27, 2026 | None specified | None | **Active** |
| 15 | [User Communication Manual](/legal/user-communication-manual) | October 7, 2025 | None specified | None | **Active** |
| 16 | [Terms & Conditions - Others](/legal/terms-and-conditions-others) | N/A (index page) | N/A | N/A | N/A |
| 17 | [Legal index](/legal/index) | N/A (index page) | N/A | N/A | N/A |
## Flagged items
### Expired documents
These campaigns have ended and carry an expiration warning banner in the document:
3 documents have already expired and should be reviewed for archival or removal from active navigation.
| Document | Expired on | Days since expiry |
| -------------------------- | ----------------- | ----------------- |
| Zero Trading Fees Campaign | January 15, 2026 | \~97 days |
| One Click Trade Hunt | February 18, 2026 | \~63 days |
| First Trade Boost | March 3, 2026 | \~50 days |
All three expired documents already include a `` banner indicating the campaign has ended.
### Expiring soon (within 30 days)
1 document expires within 30 days and requires immediate attention.
| Document | Expires on | Days remaining | Action required |
| --------------- | -------------- | -------------- | ---------------------------------------------------------------------------------- |
| Auto-Earn Boost | April 30, 2026 | \~8 days | Decide whether to extend, update end date, or let expire and add expiration banner |
### Documents missing expiration dates
The following core documents have no stated expiration or renewal date. This is standard for ongoing terms of service but should be noted:
* Terms & Conditions - General Operation
* Terms & Conditions - Partner Program
* Terms & Conditions - Referral Program
* Terms & Conditions - Auto Earn (BTC Earn)
* Terms & Conditions - OTC Services
* OTC Terms of Service - Roxom Securities
* Risk Notice
* User Communication Manual
All of these include clauses allowing Roxom to amend or terminate at its discretion, which is the intended mechanism for updates.
### Annual review required
| Document | Effective date | Review policy | Next review due |
| -------------- | --------------- | ------------------------------------------- | ------------------- |
| Privacy Policy | October 7, 2025 | Must be reviewed once per year (section 11) | **October 7, 2026** |
The Privacy Policy explicitly states it must be reviewed annually. The version history shows v1.0 dated 10/07/2024, with the current effective date of October 7, 2025. The next annual review is due by October 7, 2026.
### Per-participant validity periods
| Document | Validity period | Notes |
| -------------------- | ---------------------------------------------------- | ---------------------------------------------------------------------------------------------------------- |
| Trading Program | 1 year from each trader's Program Communication date | Individual participants may have varying expiration dates depending on when they received their invitation |
| Inner Circle Program | 12-month maintenance period from each Snapshot Date | Cashback freeze periods are cohort-specific; final unlock depends on NED maintenance |
### Version history inconsistencies
Minor date format inconsistencies found in version history tables across documents.
| Document | Version history date | Effective date | Notes |
| ----------------------------------- | ----------------------------------- | ----------------- | ----------------------------------------------------------------------------------------------------------------------------- |
| User Communication Manual (English) | 10/07/2024 | October 7, 2025 | English section states effective date 2025; version history shows 10/07/2024. Spanish section shows version date 11/15/2024. |
| Privacy Policy | 10/07/2024 | October 7, 2025 | Version history shows v1.0 at 10/07/2024 but effective date is October 7, 2025. May indicate a revision without version bump. |
| Risk Notice | 02/27/2025 (v1.0), 2/27/2026 (v2.0) | February 27, 2026 | Version history in English section shows v1.0 at 02/27/2025; Spanish section shows v2.0 at 2/27/2026. Consistent. |
## Recommendations
1. **Auto-Earn Boost (urgent):** The promotional period ends April 30, 2026. A decision is needed within the next 8 days on whether to extend, update the terms, or add an expiration banner.
2. **Expired campaigns:** Consider whether the three expired campaign pages should remain in navigation or be moved to an archive section to reduce clutter.
3. **Privacy Policy review:** Schedule the annual review before October 7, 2026 as required by section 11 of the document.
4. **Version history alignment:** Consider standardizing version history entries to always reflect the document's effective date and use a consistent date format (ISO 8601 recommended).
5. **Trading Program tracking:** Implement a mechanism to track individual participant expiration dates, since the 1-year validity is calculated per trader from their Program Communication date.